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Executive Assistant

JOB SUMMARY: Provide support to top level executives by means of administrative support in an office environment with a variety of moderate to complex tasks and functional activity.


REPORTS TO: Vice President


REQUIRED EDUCATION & EXPERIENCE:




  • Associate's degree required, Bachelor's degree preferred.


  • Minimum 1-2 years administrative support or executive assistance experience required.



PREFERED KNOWLEDGE, SKILLS & ABILITIES:




  • Effective phone etiquette skills.?


  • Strong written and verbal communication skills.?


  • Ability to maintain high level of confidentiality of work-related information and materials.


  • Strong scheduling, organization and time management skills.


  • Ability to follow through and follow up to deliver results in a timely manner.


  • Interpersonal skills and ability to communicate to individuals with different backgrounds/areas of focus.


  • Strong organizational skills and ability to keep accurate records/receipts.


  • Must possess strong Microsoft Office Skills.



ESSENTIAL FUNCTIONS:




  • Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, making changes to appointments.


  • Create and maintain planning tools such as team & project calendars, organizational charts, & flowcharts.


  • Read and analyze submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.


  • Prepare reports, collect and analyze information, executive responses to routine memos, letters, or correspondence, and presentations.


  • Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes.


  • Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary.


  • Maintain knowledge by attending professional and technical educational seminars and workshops; review publications; establish professional and personal networks within the industry. Participate in societies relative to the business.


  • Conduct data analysis; Proficient in Access, MS Word, Excel, Outlook. Perform filtering and sorting of data, V-lookup and other functions.


  • Prepare and develop a records management system; maintain and recommend changes to records system when appropriate.


  • Interact with customers when appropriate and problem solve.?


  • Provide clerical and general office support.


  • All other duties as assigned.



PHYSICAL DEMANDS AND WORK ENVIRONMENT: ?


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.??




  • Sitting, standing and/or walking for up to eight hours per day.


  • Routine use of standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.


  • Regularly required to talk and/or hear, see, handle, reach, and perform repetitive motion.


  • Occasionally required to see color.


  • May require some travel.



LSI SOLUTIONS? is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic.


Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran.



 

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