Planner, Meetings & Incentives

Job Description
Position Summary
Responsible for planning, developing, and executing all details pertaining to business meetings, incentives, and/or training seminars for the Company. Typical scope is 10-150 participants.
+ Plans, researches, develops and executes logistical aspects of all assigned meetings. Elements may include proposal requests from vendors (RFP), creation and management of timelines, site-inspections, transportation logistics, menu planning, signage, shipping of POS, amenities, activities and on-site management (as needed).
+ Develops program introduction communication pieces, program teasers, and other program communications as assigned. Executes all program elements as directed by the Manager or the Program Lead, which may include managing transportation logistics, food and beverage functions, hotel registration, hospitality, production and audio-visual coordination, and daily billing processes. Ongoing program interface with all employees, vendors and suppliers.
+ Supports Manager as directed on large meetings.
+ Utilizes established program database (Cvent) to build registration websites and facilitate reporting process. Able to research/review data, analyze, and communicate results. Communication with all levels of management.
+ Manages program registration process: participant/travel registration on programs including database management, reports distribution, and detail/follow up. Creates, produces, and distributes communication pieces associated with registration process. Regularly communicates with outside vendors, including hotels, destination management companies, and third-party travel vendors.
+ Develop and maintain budgets in Cvent for programs and coordinates monthly budget process. Provides budget recaps for programs. Works with customer to identify budget differences between original estimate and final cost.
+ Review and process invoices, including the monthly reconciliation of the Corporate Meeting Card.
+ Work with local Sales Teams to confirm Constellation Brands product will be available or able to be brought into contracted venues
+ Maintains day-to-day relationships in support of all events, including outside vendors, hotels, destination management companies, and internal clients. Works with outside suppliers to ensure they contribute quality and expertise to the Constellation Brands.
+ Negotiate and review supplier contracts for cost savings, under the compliance guidelines set by the Legal Department.
+ May provide input to and administers various technological enhancements including Web page design and development, database enhancements, and registration system enhancements. Assists Manager with planning and developing new methods to implement technology into programs.
+ Fulfillment of responsibilities will be aligned and supportive of the Company's Vision, Mission and Strategic Imperatives.
+ All other duties as assigned.
Minimum Qualifications
+ College degree required
+ Minimum 5 years of meeting planning experience
+ Comprehensive verbal and written communication skills
+ Ability to interact successfully with all levels of management
+ Persuasive negotiation skills
+ Experience with management of multiple programs independently
+ Travel requirement: less than 25%
+ Meeting Management software tool experience preferred
+ Advanced proficiency in Microsoft Excel and database management, proficiency in PowerPoint/graphics
Physical Requirements/Work Environment
Must be at least 21 years of age. Must be able to sit and/or stand for long periods of time and work on a computer for extended periods. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Chicago Office
Additional Locations
Victor, New York
Job Type
Full time
Job Area
Equal Opportunity
Constellation Brands is committed to a continuing program of equal employment opportunity. All persons have equal employment opportunities with Constellation Brands, regardless of their sex, race, color, age, religion, creed, sexual orientation, national origin or citizenship, ancestry, physical or mental disability, medical condition (cancer or genetic characteristics), marital status, gender (including gender identity or gender expression), familial status, military or veteran status, genetic information, pregnancy, childbirth, breastfeeding, or related conditions (or any other group or category within the framework of the applicable discrimination laws and regulations).
C onstellation Brands (NYSE: STZ and STZ.B), a Fortune 500? company, is a leading international producer and marketer of beer, wine and spirits with operations in the U.S., Canada, Mexico, New Zealand and Italy.
Constellation is the No. 3 beer company in the U.S. with high-end, iconic imported brands such as Corona Extra, Corona Light, Modelo Especial, Modelo Negra and Pacifico. The company?s beer portfolio also includes Ballast Point, one of the most awarded craft brewers in the U.S. In addition, Constellation is the world?s leader in premium wine, selling great brands that people love, including Robert Mondavi, Clos du Bois, Kim Crawford, Meiomi, Mark West, Franciscan Estate, Ruffino and The Prisoner. The company?s premium spirits brands include SVEDKA Vodka, Casa Noble Tequila, and High West Whiskey.
Based in Victor, N.Y., the company believes that industry leadership involves a commitment to brand building, our trade partners, the environment, our investors and to consumers around the world who choose our products when celebrating big moments or enjoying quiet ones. Founded in 1945, Constellation has grown to become a significant player in the beverage alcohol industry with more than 100 brands in its portfolio, about 40 facilities and approximately 8,000 talented employees. We express our company vision: to elevate life with every glass raised. To learn more, visit www.cbrands.com.

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